Aquifer Film Studio Hire Terms and Conditions
1) Studio Hire
1.1 : It is the Hirer’s responsibility to leave the Studio clean, tidy, and in the same condition as at the start of the hire. “The same condition” is defined as free of all rubbish, damages, and alterations. Failure to do so will result in additional charges for cleaning, repairs, or restoration. Until the studio is cleared and restored to its original condition, it is deemed on hire, and additional charges will apply.
1.2 : Requests for painting the stage to a colour other than white must be made in writing at least 72 hours before the hire period. This service may incurs an additional charge, which will be specified upon request. The white stage is not freshly painted before each hire; it is the Hirer’s responsibility to confirm suitability beforehand.
1.3 : Any marks, spillages, or damage caused to the studio during the hire period must be rectified before the end of the hire. If the Hirer fails to do so, the Studio reserves the right to charge for repair or remedial work, including a full repaint if necessary.
1.4 : All rubbish must be removed by the end of the hire. Items left without prior written agreement will be disposed of, and disposal charges will apply.
1.5 : Aquifer Film Studio is not responsible for the Hirer’s property or equipment brought into the premises or for vehicles parked outside.
1.6 : Controlled drugs, explosives, weapons, or any illegal items are strictly prohibited on the premises. Breach of this policy will result in immediate termination of the hire without refund and possible legal action.
1.7 : Aquifer Film Studio is a no-smoking site. Smoking is permitted only in designated smoking areas, which must be pre-arranged. Smoking for shoot purposes requires prior written consent.
1.8 : The Hirer must notify Aquifer Film Studio in advance of any stunts, SFX, fire effects, water effects, or glitter use. These activities require prior written approval.
1.9 : Use of outdoor areas, including filming or photography within the Riverbank Business Park premises, must be pre-arranged in writing. Unauthorised use may result in additional charges or termination of hire.
2) Facilities usage
2.1: The kitchen, lounge, makeup room, and other areas must be used respectfully and left clean and tidy after use. Additional charges will apply for cleaning, repair, or replacement caused by misuse, neglect, or damage.
3) Balcony usage
3.1 : Access to the balcony area overseeing the stage, is restricted to authorised cast and crew. Unauthorised use is strictly prohibited.
3.2 : Any filming or mounting of equipment, including lights, cameras, or tripods, on the balcony must be pre-arranged in writing with the studio.
4) Hire of Equipment, props and Services
4.1 : Equipment and props are provided in standard working condition. The Hirer is responsible for testing and confirming functionality at the start of the hire. Issues must be reported immediately at the beginning of the session.
4.2 : Aquifer Film Studio is not liable for losses caused by technical issues or equipment /prop malfunctions.
4.3 : The Hirer is liable for any loss, damage, or theft of equipment or props until they are returned in their original condition.
4.4 : Replacement or repair costs, including daily hire rates during downtime, will be charged to the Hirer.
5) Drive In Service
5.1 : Vehicles must be guided into the studio by studio staff or under their supervision.
5.2 : Vehicles must be cleaned, including tires, before entering the studio. Wet vehicles will be refused entry unless dried and cleaned.
5.3 : Aquifer Film Studio reserves the right to deny vehicle entry if cleanliness requirements are not met.
5.4 : For more information about our Drive In service please visit:
https://aquifer.film/drive-in-studio-london/
6) White Cyclorama Service
6.1 : The white stage is maintained regularly but not freshly painted before each hire. Hirers must request fresh paint at least 24 hours before the session, subject to availability and additional charges.
6.2 : For more information about our white cyclorama service please visit:
https://aquifer.film/cyclorama-studio-london/
7) Green Screen Service
7.1 : Green screen drapes/fabric are provided as part of our “One Fixed Rate” policy for all features.
7.2 : Pre-lit and setting up green screen services are available for an additional cost of £120 + VAT and must be requested at least 24 hours in advance.
7.3 : Lighting for the subject is not included in the pre-lit service.
7.4 : When pre-lit service is required, the studio will use the “3 Fixed LED TOPLIGHT (Chroma-Q Space Force onebytwo™ – soft 2800K – 6000K) with DMX controller” that is listed in the included lights, therefore the production has to consider this in case they have to provide additional lighting.
7.5 : For more information about our green screen service please visit:
https://aquifer.film/greenscreen-studio-london/
8) Blackout Service
8.1 : Black vinyl flooring is used for full blackout services. Drive-in blackout services involve removing vinyl flooring, if required.
9) Minors
9.1 : Children under 18 must be supervised by a parent or responsible chaperone at all times.
10) Animals
10.1 : Hirers must notify the studio in advance if animals will be brought onto the premises. Relevant safety and welfare measures must be followed.
11) Parking Space AND Permits
11.1 : Aquifer Film studio is located in Bloc Riverbank Business park and the parking is managed by the approved operator Hozah. Visit Hozah’s Terms for more information.
11.2 : Payment for parking is the responsibility of the Hirer.
11.3 : An automated plate recognition system on the gates enforces parking charges. There is no charge for delivery, drop-off, or pick-up during the first 30 minutes. For any additional amount, you must use the instructions and signs in the yard to make the payment for all cars, including drive-in cars for the duration of the stay inside the studio.
11.4 : Unauthorised filming or photography in the car park is prohibited.
12) Payment AND Confirmation
12.1 : A minimum 25% deposit is required to secure the booking. Failure to pay within 24 hours of invoicing may result in the release of the booking slot.
12.2 : Outstanding balances must be cleared before the hire date. Aquifer Film reserves the right to refuse to let the production using the facilities until the payment is paid in full.
12:3 : Payment must be made via bank transfer or any other payment method as agreed upon in writing. Details for payment will be provided in the invoice.
12.4 : Interest on overdue payments is charged at 8% above the Bank of England base rate. accruing daily.
12.5 : If the invoice is issued to a limited company and the company is unable to meet our fees as and when they fall due, then the company’s directors will be personally, jointly, and severally liable in respect of our outstanding fees.
12.6 : Any changes to the booking after confirmation must be communicated in writing and may be subject to availability and additional charges.
12.7 : If any outstanding payment is not cleared by the due agreed date, Aquifer Film reserves the rights and the ownership of any content including video and stills produced in Aquifer Film Studio. Publishing the mentioned content in any form until the payment is made, may result in compensation payment.
13) Overtime AND Extra expenses
13.1 : Booking time includes setup and pack-up. Overtime is charged at £100 + VAT/hour (07:00 – 20:00) and £140 + VAT/hour (unsociable hours 20:00 – 07:00).
13.2 : The Hirer is responsible for tracking the time and make sure they finish and pack up before the end of the session in order to avoid going overtime.
13.3 : Overtime and extra expenses invoice (where applicable) will be issued at the end of the session and the outstanding balance must be paid within 48 hours of the hiring date.
14) Refunds AND Cancellations
14.1 : Cancellations made more than 30 days in advance are eligible for a full refund.
14.2 : The Hirer is liable to 50% of the total amount of the hire fee if they cancel the session between 7 working days to 30 days of the confirmed booking date.
14.3 : Cancellations or no shows within 7 days of the booking date are non-refundable under any circumstances and the Hirer is liable for %100 of the hiring fee.
14.4 : Rescheduling sessions can/may be arranged and Aquifer Film Studio reserves the right to apply new terms and conditions which varies depending on the individual circumstances and studio availability. Refund terms and conditions are not applied for the new rescheduled date and the customer is liable to %100 of the hiring fee.
14.5 : In an unforeseen event and circumstances that results in cancellation of the booked session by Aquifer Film, which is out of control and is not as a result of the neglect, Aquifer Film Studio will not be liable to any loss of the client/hirer in any form and a full or partial refund will be issued.
15) Termination
15.1 : Aquifer Film Studio reserves the right to terminate any hire contract if the Hirer or their team are in breach of any of the Terms and Conditions. The Hirer shall pay any costs incurred by Aquifer Film Studio arising out of any breach of these conditions.
16) GDPR
16.1 : Aquifer film is not storing any personal data in any external device unless on the issued paperwork used for communication and use of services offered by Aquifer film.
16.2 : Personal data is used to issue the paperwork including invoices and agreement, discuss the details about the booking, follow up emails, and requesting reviews after the client receiving the services.
16.3 : Aquifer film Studio is equipped with CCTV cameras for security purposes.
17) Health & Safety
17.1 : Aquifer film studio follows the government guidelines in order to make the studio space safe and clean for productions by providing necessary facilities and the hirer is asked to do so. The Hirer must ensure compliance with all health and safety guidelines and provide necessary PPE.
18) Limitation of Liability
18.1 The studio’s liability for any claims is limited to the hire fee, except in cases of gross negligence or wilful misconduct.
19) Governing Law and Jurisdiction
19.1 These terms are governed by the laws of England and Wales. Disputes shall be resolved in the courts of England and Wales.
Drafted by Aquifer Film Ltd 2025
D14-202501